Senior Administrative Assistant (Location: San Francisco, CA)

Job Description: The Senior Administrative Assistant provides administrative support to Senior Leadership including the Chief Sales Officer and CEO. The individual must be extremely organized with a sense of urgency to deadlines. The individual must be capable of working with others, taking direction, and exhibiting flexibility when executive-level projects take precedence over daily workload.

What you will be doing:

• Administrative Support: Manage calendars, schedule appointments, and coordinate meetings, ensuring efficient time management for executives.
• Communication Management: Draft, review, and respond to correspondence, emails, and other communications on behalf of executives.
• Travel Coordination: Arrange travel itineraries, accommodations, and logistics for executives, ensuring a seamless travel experience.
• Document Preparation: Prepare reports, presentations, sales contracts/Letters of Authorization and other documents as required, ensuring accuracy and adherence to deadlines.
• Meeting Coordination: Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Data Management: Maintain filing systems and databases, ensuring all information is up to date and accessible.
• Project Support: Assist in various projects and initiatives, providing research, coordination, and administrative support as needed.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Other duties may be assigned.

Qualifications:

• Bachelor's degree in Business Administration or related field preferred.
• Experience: 3+ years of experience in an administrative role, preferably supporting senior executives.
• Experience in the hospitality/meeting planning industry preferred.
• Excellent verbal and written communication abilities.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Salesforce CRM experience preferred.
• Box and Concur experience preferred.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Ability to interface effectively with various levels of Association and member staff in a professional office environment.
• Ability to handle multiple priorities with organization and efficiency and have a sense of urgency in completing tasks.

Work Environment

San Francisco Travel's headquarters is located in the heart of the financial district boasting 360° views of the city.  The work environment is fast-pasted, dynamic, as well as fun and rewarding.  As the official Destination Marketing Organization, employees truly feel part of the city, taking care in their work, knowing it is contributing to the economic development of San Francisco.

While promoting one of the greatest cities in the world, we have plenty more to offer:

• Generous vacation policy. You'll get more than the typical 10 days.
• Flexible hybrid work policy. San Francisco Travel is in the office four days a week with the option of one work from home day per week.
• Aside from all the national holidays that San Francisco Travel observes, you get a day off for your birthday that you can use any time of the year.
• You get a pension. We will contribute and help you prepare for your future.
• Premium healthcare plans.
• Cell phone credit. We'll subsidize the cost of your phone plan.
• Monthly commuter allowance.

Why Join Us: San Francisco Travel Association offers a dynamic and collaborative work environment with opportunities for professional growth and development. As part of our team, you will play a key role in promoting San Francisco and supporting the tourism industry in one of the world's most vibrant cities.

Remote Work Policy: Employees of San Francisco Travel are required to be in-the-office a minimum of 4-days per week per company policy, which is subject to change.

Compensation: The total compensation range, which includes base salary and targeted incentive/bonus is $54,000 to $80,000. Health care and other benefits are in addition to the listed compensation range.

If you think you are the right candidate for this position, please provide us with the following:

1. Cover letter (no more than a page, telling us why you’re the right person for this role).
2. Detailed resume of your relevant experience.

Send to: [email protected]

San Francisco Travel Association is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

To learn more about us, check out our website–https://www.sftravel.com/